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Title:  Accounts Payable - Team Leader

  1. JOB SUMMARY: (Brief description of why the position exists or the overall purpose of the job.) 

 

The FSSC Specialist supports the Team Leader in the daily accounts payable processing and payment and reconciliation with the vendor’s statement of account, handle supplier inquiries, and other tasks that may be assigned from time to time.

 

  1. KEY RESPONSIBILITIES:

People Management:

  • Oversees the KPI of a small team (1 to 3 Senior Specialist);

  • Trains New AP Accountants and Senior Specialists

 

Accounts Payable:

  • Processes vendors’ invoices and employees expense reports;

  • Responsible for the resolution of invoice and expense report issues and problems; 

  • Responsible for checking expense report against receipts;

  • Ownership in investigating and resolving any AP items on the Cashbook;

  • Coordinates with internal customers (Business Units) for any query and/or disputes;

  • Works with the supply chain teams (Procurement) for 3 way matching problems;

  • Responsible for the supervision of not validated/not accounted invoices, keeping it at a minimum;

  • Monitors purchasing accruals (including clean-up activities);

  • Reconciles supplier statements;

  • Responsible to close Oracle modules during month end;

  • Other related duties which may be assigned by the immediate superior (Finance Manager)

Payments:

  • Initiates payment runs with reasonable promptness and accuracy which includes the ability to resolve issues with minimum supervision (includes ensuring full approval in the bank within 24 hours from initiating the batch);

  • Supervises prompt application of Credit Notes and Prepayments/Advances;

  • Seeks approval for payment batches from BU’s and adjusts payment batches as required;

  • Liaises with the following:

    • GA Team (FSSC) – that payment batches are uploaded promptly to the correct bank

    • Bank Approver (BU/FSSC) - ensures that those payment batches are approved and released on time

  • Deals with daily payment concerns of BUs including requests for urgent payment and employee-related payments/payroll;

  • Responsible to review the Payment Batches initiated by the Junior Associates

 

Account Reconciliations, Accruals, and other reports:

  • Performs the following schedules/reconciliations:

Weekly:

  • Not Accounted/Not Approved invoices report, highlighting top 10 approvers (with the most number of pending invoices);

Monthly:

  • Prepares monthly accrual and journal entries based on unprocessed invoices

  • Reconciles intercompany transactions with affiliates;

  • Generate and prepare reports on data needed in CARS such as SOA, invoices processed

  • Responsible to review the reports of the Junior Associates in the team

 

  

3. JOB SPECIFICATIONS

  •  Must-Have:

  • SAP experience is a MUST 

  • Oracle experience a plus
  • at least 5 years experience 

  • has handled at least more than 6 direct reports 
  • advanced Excel skills 

 

 

Candidate must possess at least a Bachelor's/College Degree in Finance/Accountancy or equivalent. 

  • At least 4 years accounts payable or general accounting-related work experience 

  • Should have experience in Shared Services

  • Should have experience with ERP Systems (Oracle preferred)

  • Should have good analytical skills

  • Above average communication and inter personnel skills

  • Team player skills 

  • Be able to work in a structured environment

  • Good people’s skills

  • Excellent EXCEL skills

  • Preferred

    • Proven ability to work under pressure 

    • Able to work with the least supervision needed

    • Worked in an international and culturally diverse organization 

    • Certified Public Accountant 

  • Key Competencies

    • Work management

    • Quality Commitment

    • Problem Solving

    • Interpersonal Relations/Teamwork

    • Communication

    • Versatility/Adaptability